(EN) Academic Regulations for University Master's Degrees (2025-2026 Academic Year)

Office of the Vice-rector for Academic Planning and Quality

Academic Regulations for University Master’s Degrees 2025/26 Academic Year

Approved at the Governing Council of 30 April 2025 Agreement number 109/2025

UNIVERSITY OF LLEIDA

ACADEMIC REGULATIONS FOR UNIVERSITY MASTER’S DEGREES

2025/26 ACADEMIC YEAR

CONTENTS

TITLE 1. PRE-REGISTRATION

Article 1. Scope of application

Article 2. Master’s degree admission and pre-registration

2.1 Admission

2.2 Pre-registration

2.2.1 Submission of applications

2.2.2 Deadlines

2.2.3 Selection criteria

2.2.4 Documents for submission to pre-register

2.2.5 Requirements for documents issued abroad

2.2.6 Resolution

2.2.7 Place reservation

TITLE 2. REGISTRATION

Article 3. Registration

3.1 Submission of applications

3.2 Documentation for submission to formalise the registration

3.3 Registration deadlines

3.4 Registration limits

3.4.1 Prerequisites and corequisites

3.5 Second specialisation

3.6 Curricular external academic placements (PAE)

TITLE 3. ECONOMIC REGULATIONS

Article 4. Exemptions and discounts

4.1 Free registration

4.1.1 Special large family

4.1.2 Grantholder students

4.1.3 Students with a minimum degree of disability of 33%

4.1.4 Students who are victims of terrorist acts

4.1.5 Students who are victims of male violence against women within the context of a couple

4.1.6 Students with the minimum living income benefit

4.2 Discounted registration

4.2.1 General large family

4.2.2 Distinctions

4.2.3 Financial assistance from firms or institutions in accordance with Agreement 20 0/2006 of the Governing Council

4.3 Scope of exemptions and discounts

Article 5. Registration fee payment

5.1 Means of payment

5.1.1 Single direct debit payment

5.1.2. Single card payment

5.1.3 Direct debit payment in three instalments

5.1.4 Loan by the Government of Catalonia

5.2 Procedure and effects of non-payment of the registration fee

Article 6. Amendments to registration

6.1 Amendments to registration with and without charge

6.1.1 Amendment to personal data and bank details

6.1.2 Amendment to the application for registration

6.1.3 Cancellation of registration

6.1.4 Withdrawal from subjects

6.1.5 Addition to registration

6.2 Exceptions

Article 7. General provision

TITLE 4. ACADEMIC RECORD

Article 8. Academic credit transfer and recognition

8.1 Credit transfer

8.2 Academic credit recognition

8.2.1 Application for credit recognition, deadlines and documents for submission

8.2.2 Criteria for credit recognition in master’s degree studies

Article 9. Grading system and academic record average

Article 10. Double master’s degrees

First additional provision. Voluntary contributions

Second additional provision. Students with special needs

Third additional provision. Insurance

Fourth additional provision. Phase-out or temporary suspension of a master’s degree

Fifth additional provision. Documentation of the people concerned

Final provision. Situations not provided for in these regulations

UNIVERSITY OF LLEIDA ACADEMIC REGULATIONS FOR UNIVERSITY MASTER’S DEGREES 2025/26 ACADEMIC YEAR

TITLE 1 PRE-REGISTRATION

Article 1. Scope of application

These regulations are applicable to official university studies leading to university master’s degrees of the University of Lleida’s own centres and affiliated centres.

Inter-university master’s degrees shall be governed by the regulations of the coordinating university and by the respective agreement.

Article 2. Master’s degree admission and pre-registration

2.2 Pre-registration

2.2.1 Submission of applications

Pre-registration must be formalised directly at the University of Lleida via its website. Students must fill in the application for pre-registration and pay the amount as set out in the decree on public prices, in accordance with the instructions given on the application form. They must then send the respective documentation corresponding to their entry route to the secretariat of the respective centre no later than 10 days after pre-registering online, preferably via the online office of the UdL using the specific form for sending documentation, or by post, in person at the secretariat of the centre or, if it has not been possible to do so by any of those routes, by e-mail.

Once the secretariat of the centre has received the documentation and the indicated amount has been paid, the pre-registration shall be considered effective and it shall be studied. Where applicable, original documentation may be requested. Under no circumstances shall the amount paid be refunded, unless due to causes attributable to the UdL.

In the application for pre-registration, students must state whether they want to register full-time or part-time.

Under exceptional circumstances, and provided that the supply of places is greater than demand, the master’s degree Studies Committee may propose to the dean or director of the centre the conditional acceptance of students who are not in possession of all the required documentation, whose documentation is incomplete or who do not meet the entry requirements although they are expected to do so by the deadline for registration formalisation.

2.2.2 Deadlines

The pre-registration deadlines for university master’s degrees can be found on the notice boards of the centre, of Academic Management and on the website of the University.

2.2.3 Selection criteria

The master’s degree Studies Committee shall establish the selection criteria that it considers appropriate for subsequent monitoring of the studies programme and shall ensure that they are complied with.

2.2.4 Documents for submission to pre-register

A) Students who have done studies at the University of Lleida that enable entry to a master’s degree programme

Foreign students will need to resubmit their passports if they have expired. Foreign students who registered in the first year with a passport will need to resubmit a passport if the one previously submitted has expired.

Students registering to study part-time must indicate this on the pre-registration form and must attach the documentation substantiating this.

To apply for credit recognition, students must state this in the respective section on the application for pre-registration and also submit:

o The curriculum or table of subject areas issued or published by the respective centre.

o Documents accrediting the competencies attained, the educational content taken or the stamped programme of passed subjects (providing a link to the official website is recommended, so that they can be checked).

• Any documents specific to each master’s degree, if mentioned in the master’s degree information.

B) Students who have done studies at another university that enable entry to a master’s degree programme

DNI (Spanish national identity document) or NIE (foreigner identification document issued by the Spanish authorities): only required from students registering at affiliated centres.

Foreign students who do not have a NIE must submit a valid passport or, if they are from an EU Member State, their national identity document.

To apply for a grant, foreign students must have a NIE. To undertake an external academic placement, they must have a NIE or a passport.

The official academic transcript in which the grades obtained are specified and, in the event of transcripts issued abroad, the numeric scale of these grades and the teaching load must be given.

• Any documents specific to each master’s degree, if mentioned in the master’s degree information.

Students registering to study part-time must indicate this on the pre-registration form and must attach the documentation substantiating this.

To apply for credit recognition, students must state this in the respective section on the application for pre-registration and also submit:

o The curriculum or table of subject areas issued or published by the respective centre.

o Documents accrediting the competencies attained, the educational content taken or the stamped programme of passed subjects.

Depending on the entry route, students must submit the documents indicated below. Pre-registration may be conditionally accepted if, when pre-registering, students do not have these documents available because they have not completed their bachelor’s degree studies or for any other reason, though they will have to submit the documents before the start of registration.

Route 1. Spanish official university bachelor’s degree or master’s degree or equivalent

• Original and copy or authenticated copy of the official university bachelor’s degree or master’s degree certificate, where applicable.

Route 2. EHEA official university bachelor’s degree or master’s degree or equivalent

• Original and copy or authenticated copy of the official university bachelor’s degree or master’s degree certificate, where applicable.

• The centre may ask for the document attesting to the fact that this degree enables entry, in the country where it was awarded, to master’s degree studies.

Route 3. Homologated degree

• Original and copy or authenticated copy of the homologation document issued by the Ministry.

Route 4. Non-homologated bachelor’s degree or equivalent from education systems that do not form part of the EHEA

• Original and copy or authenticated copy of the university degree certificate used for entry.

• A document issued either by the university where the entry degree was obtained or by the competent authority of the country attesting to the fact that this degree enables entry, in the country where it was awarded, to university postgraduate level studies.

Route 5. Entry with incomplete Spanish bachelor’s degree studies

Academic certificate.

2.2.5. Requirements for documents issued abroad

Documents issued abroad must be official, original and issued by the competent authorities, and they must be legalised diplomatically. This procedure must be carried out at each of the following organisations and in the indicated order:

1. Ministry of Education of the country of origin for degree and study certificates, and the respective Ministry for birth and nationality certificates.

2. Ministry of Foreign Affairs of the country issuing the documents.

3. Diplomatic or consular representation of Spain in the document-issuing country.

All documents issued by the diplomatic authorities or consular services of another country in Spain must be legalised by the Spanish Ministry of Foreign Affairs.

For the legalisation of documents issued by countries that are signatories to the Hague Convention, of 5 October, the previously established requirements are substituted by the apostille affixed to the document by the competent authority of the State that issued the document.

It is not required to legalise documentation issued by EU Member States, provided there are no doubts as to their authenticity and legitimacy, or to their official nature.

The aforementioned documents must be accompanied by an official translation into Spanish, Catalan or English if they are written in another language. This translation can be rendered: - By any diplomatic or consular representation of Spain abroad.

- By the diplomatic or consular representation in Spain of the country of which the applicant is a subject or, if applicable, of the document-issuing country.

- By sworn translators duly authorised or registered in Spain.

As a general rule, it is only necessary to provide an official translation of the subject programme in cases where it cannot be assessed adequately without one.

If the original document is written in a non-Latin alphabet, it is recommended that the translation should include the name of the degree in the original language but transcribed into the Latin alphabet, rather than a translation of that name.

Original documents may be submitted together with a photocopy, and they shall be returned to the people concerned after authentication.

If the photocopies have been compared and legalised by the diplomatic or consular representation of Spain in the document-issuing country or before a notary, it is not necessary to submit the original at the same time.

2.2.6 Resolution

Resolutions are made by the dean or director of the centre at the proposal of the master’s degree Studies Committee.

The resolution must state one of the following:

- students admitted

- students conditionally admitted*

- students not admitted**

- students on waiting list***

The responsible body shall publish the signed resolution and post it on the notice board of the online office of University of Lleida and on the master’s degree web page. The publication shall be done in accordance with the Seventh Additional Provision of Law 3/2018, of December 5, on the protection of personal data and the guarantee of digital rights. It also must indicate the reasons for denying admission or offering conditional admission, and the appeals that the persons concerned may lodge against the resolution.

If they disagree with the resolution, the persons concerned may submit an appeal to the rector of the University of Lleida.

* If the reason is the lack of documentation, said documentation must be submitted before the start of registration, otherwise another pre-registration for admission will need to be done in the second period (or, where applicable, later ones).

If the reason is that students are pending completion of a bachelor’s degree, registration may only be formalised if, by the end of the second pre-registration period (or, where applicable, later ones), there are places available once all students with a completed bachelor’s degree have registered.

If students can provide proof of completing a bachelor’s degree before any of the registration deadlines set out in the published calendar, they may formalise registration provided that there are places available.

** The reason must be given.

*** Provided that there are places available, registration must be formalised in the order of admission indicated in the resolution.

2.2.7 Place reservation

Students may apply to reserve a place for the following year on exceptional grounds, which must be justified by the established deadline for registration.

The dean or director of the centre shall resolve the applications.

Reserved places are not subtracted from the supply of places for the following academic year.

Five percent of places will be reserved for master’s degree students affected by a degree of disability equal to greater than 33%.

TITLE 2 REGISTRATION

Article 3. Registration

3.1 Submission of applications

Formalisation of the registration process constitutes an application, which may or may not be accepted. Paying for it and having it admitted by the administrative services of this University does not imply that the content of it is compliant.

Students shall only receive training and teaching for the subject areas they have registered to take.

For any information related to registration, students should contact the secretariat of the centre.

3.2 Documentation for submission to formalise the registration

All students will have already submitted some of the documentation by the pre-registration deadline, but they must additionally submit:

-SEPA direct debit mandate signed by the current account holder, if it has not been submitted or if the account holder has changed.

- Students applying for an exemption, discount or waiver of fees must submit, by the registration deadline, the documentation accrediting their entitlement, as set out in the regulations governing it, in accordance with the provisions of Article 4 of these regulations.

- Foreign students aged 28 and over must submit the original and copy or authenticated copy of health and accident insurance that is valid in Spain. This document is not necessary in the case of online master’s degrees that do not require physical presence at the centre.

- Students registering as part-time must submit an application, if they have not indicated this on the pre-registration form, in the ordinary registration period *, addressed to the dean or director of the centre, and must provide documentation to justify that they cannot fully devote their time to university education. If the reason is work-related, they must submit a certificate from the firm in which they work and a National Insurance contributions record issued by the Social Security Treasury or competent authority. Self-employed workers must submit a photocopy of taxes or the tax permit instead of the certificate from the firm. The centre must check the substantiated data and return the documentation submitted for this purpose to the person concerned.

Resolutions for these applications will be posted on the notice board of the online office of the University of Lleida (http://seuelectronica.udl.cat/etauler.php) and the centre’s web page in accordance with the Seventh Additional Provision of Law 3/2018, of December 5, on the protection of personal data and the guarantee of digital rights.

*Solely in this instance is the ordinary registration period deemed to be the one ending on 30 October 2025

Documents issued abroad must meet the requirements set out in Article 2.2.5 of these regulations.

New students registering using the self-registration system must submit all the documentation to the secretariat of the centre before starting registration.

3.3 Registration deadlines

The student registration calendar is published on the website of the University.

3.4 Registration limits

The provisions set out in Articles 9 and 10 of the Continuance Regulations of the University of Lleida shall apply.

Students who apply for a grant from the Ministry of Education must check the minimum registration credits established in the corresponding call.

If a master’s degree curriculum allows students to take optional subjects by registering for subjects from other master’s degrees, with the sole aim of balancing the overall calculation of optional credits, students may register for a maximum of 6 optional credits over the total number of optional credits established in their curriculum.

Credits exceeding the total number of credits needed to obtain the degree will not be covered by the grant (see the Ministry of Education’s call for grants).

3.4.1 Prerequisites and corequisites

Centres must publish the subject prerequisites and corequisites on the web page of each master’s degree programme.

Prerequisite for registration:

A subject becomes a prerequisite of a second subject when, to register for the second subject, students need to have passed the first.

Prerequisite for qualification:

A subject becomes a prerequisite of a second subject when, to pass the second subject, students need to have passed the first.

Corequisite:

A subject becomes a corequisite of a second subject when, to register for the second subject, students need to have registered for or have passed the first.

3.5 Second specialisation

The second specialisation has to be done before completing the master’s degree and requires authorisation from the Office of the Dean or Office of the School Director.

3.6 Curricular external academic placements (PAE)

As indicated in the Regulations for external academic placements, students will not be able to start their external academic placements in the respective organisations until the corresponding

Educational Cooperation Agreement or addendum thereto has been signed and is in force, and also, until the three parties (tutors of the organisation and of the UdL, and the student) have the corresponding specific training project, duly signed by each of them. Without the fulfilment of both conditions the student’s placement in an organisation will not be considered protected by the University of Lleida and, therefore, the latter will not be liable for any incident arising therefrom.

Students must have their own Social Security number before registering for external academic placement subjects, without which they will not be able to start them. This requirement also applies to outgoing Erasmus Traineeship students.

The UdL shall manage external academic placement students’ registration with, and deregistration from, the Social Security administration, where applicable.

Students must immediately inform their tutor of any scheduled days of absence, as well as of the days when they have been unable to attend the placements, and the reason for that, in accordance with provision 52 of the consolidated text of the General Law on Social Security (Royal Legislative Decree 8/2015, of 30 October).

Placement centres may establish specific vaccination requirements that students taking health sciences degrees must meet.

TITLE 3. ECONOMIC REGULATIONS

Article 4. Exemptions and discounts

4.1 Free registration

Students in one of the following situations are entitled to exemption from fees and public prices:

4.1.1 Special large family

Only those students from UdL-affiliated centres need to accredit this condition, and they must submit:

- Original and copy or authenticated copy of the large family document or certificate (students registering for the first time or have to submit degree renewal).

The exemption only applies to subjects and the academic record management fee; students must therefore pay, in full, the support fee for learning, the compulsory insurance and contracted services.

4.1.2 Grantholder students

Students receiving a general or mobility grant convened by the Ministry are not obliged to pay for the contracted academic services.

Provided that the requirements are met, this payment exemption is also applied to students pending the resolution on the awarding of a grant at the time of registration.

According to the provisions of Article 18.4 of Royal Decree 822/2021, of 28 September, establishing the organisation of university education and its quality assurance procedure (Spain’s Official State Gazette of 29 September 2021), students registering for the first year of a university master’s degree without having obtained a bachelor’s degree may obtain a grant provided that they are in possession of the aforementioned bachelor’s degree by 31 December 2025.

If a grant is not awarded, students must pay the respective registration amount. If this payment is not made, the provisions of Article 5.2 these regulations shall be applied.

The submission or lodging of any kind of appeal relating to the refusal to award a grant shall not stop or suspend the students’ obligation to make the payment, since it is considered that they do not meet the requirements of free registration.

Discounts only apply to subjects; students must therefore pay, in full, the academic record management fee, the learning support fee, the compulsory insurance and the contracted services.

4.1.3 Students with a minimum degree of disability of 33%

Students with a minimum degree of disability of 33% are entitled to exemption from all public prices as set out in the Government of Catalonia decree on public prices.

Only those students from UdL-affiliated centres need to accredit this condition, and they must submit:

- Certificate of recognition of degree of disability issued by the competent body.

Disability card issued by the Catalan Ministry of Social Rights.

Resolution of the Ministry of Finance and Civil Service or the Ministry of Defence, where a retirement pension on grounds of permanent disability for the service is recognised.

Resolution of the National Institute of Social Security (INSS, as abbreviated in Spanish) where the status of benefit recipient on grounds of total permanent, full or severe disability is recognised.

Students must pay the support fee for learning, the compulsory insurance and contracted services.

4.1.4 Students who are victims of terrorist acts

People who have been victims of terrorist attacks, as well as their spouses and children, are entitled to exemption from all public prices as set out in the Government of Catalonia decree on public prices.

This condition is accredited (original and copy or authenticated copy) by submitting the respective administrative resolution. Students must attach the family book in the case of spouses and children.

Students must pay the support fee for learning, the compulsory insurance and contracted services.

4.1.5 Students who are victims of male violence against women within the context of a couple Victims of male violence against women within the context of a couple, as well as their dependent children, are entitled to exemption from all prices as set out in the Government of Catalonia decree on public prices.

This condition is accredited by submitting one of the following documents:

a) A document set out in Appendix 1 of the Resolution of 2 December 2021 of the Secretariat of State for Equality and against Gender-based Violence (Spain’s Official State Gazette of 13 December 2021), issued by one of the bodies listed in Appendix 2 of the same Resolution.

b) A judicial document.

Students must pay the support fee for learning, the compulsory insurance and contracted services.

4.1.6 Students with the minimum living income benefit

Beneficiaries of the minimum living income, whose condition as such has been recognised, are exempt from paying the public prices for university academic services in order to undertake studies leading to the award of official university degrees.

This condition is accredited by submitting the respective administrative resolution (original and copy or authenticated copy).

The student must pay the learning support fee, the compulsory insurance and contracted services.

4.2 Discounted registration

Students in one of the following situations are entitled to discounts:

4.2.1 General large family

Only those students from d UdL-affiliated centres need to accredit this condition, and they must submit:

- Original and copy or authenticated copy of the large family document or certificate (students registering for the first time or who need to submit a renewed large family document or certificate). If the number of siblings or children does not appear in it, students must provide proof of that by means of a certificate from the respective department.

The 50% discount applies to subjects and the academic record management fee. Students must pay, in full, the support fee for learning, the compulsory insurance and contracted services.

4.2.2 Distinctions

Students who obtained credits with distinctions at the University of Lleida in the immediately preceding academic year are entitled to exemption from payment of the registration fee of the same degree for a number of credits equivalent to those that they have obtained with this academic grade.

Thus, the discount will be applied to the double master’s degree when a distinction has been obtained in one of the master’s degrees forming part of it, provided it has not been completed. The same criteria are applicable in the event of abandoning the double the master’s degree in favour of one of the master’s degrees forming part of it, provided the subject with distinction is recognised in the new master’s degree.

If the credits with distinctions are the last ones of the bachelor’s degree or of an old curriculum degree, the exemption shall apply to the master’s degree in accordance with the following equivalence: if the subject type is annual, 2 credits shall be discounted from the master’s degree, and if the subject type is semestral, 1 credit shall be discounted.

4.2.3 Financial assistance from firms or institutions in accordance with Agreement 200/2006 of the Governing Council

A student’s condition as the beneficiary of financial assistance from firms or institutions in accordance with Agreement 200/2006 of the Governing Council of 24 November 2006, amended on 25 September 2008, must be accredited at the time of formalising registration by a letter signed by the master’s degree coordinator, in accordance with the provisions of Circular 3/2017 about the procedure for the management of private scholarships, agreements and grants for registration on master’s degree programmes.

4.3 Scope of exemptions and discounts

The conditions that entitle students to exemptions from prices must be met on the start date of the provision of academic activity. Either the start date of the academic year approved by Governing Council or the date of formalisation of registration is understood to be the start date of the provision of academic activity.

Article 5. Registration fee payment

5.1 Means of payment

When registering, students must select one of the following means of payment:

5.1.1 Single direct debit payment

The University shall charge the amount from the fifth day after registration.

5.1.2 Single card payment

Payment must be made at the time of registration.

5.1.3 Direct debit payment in three instalments

The registration fee shall be charged in three instalments:

As a general rule, the instalments shall be as follows:

a) The first instalment shall be charged from the fifth day after registration. The amount corresponding to 40% of the registered credits, plus non-teaching administrative fees, will be collected.

b) The second instalment shall be charged on 14 November 2025. The amount corresponding to 30% of the registered credits will be collected.

c) The third instalment shall be charged on 29 December 2025. The amount corresponding to the remaining 30% of the registered credits will be collected.

To arrange direct debit payments, students must give the bank account details in the respective section of the self-registration form and, in the first year of registration, they must submit a SEPA direct debit mandate signed by the account holder; if the account holder changes, they will need to re-submit it.

The receipt of registration, whether done in person or using the self-registration system, shall serve for notification purposes.

Registration fees that, for whatever reason, have to be paid outside payment in instalments and after the third instalment set out in this Article, must be paid in cash or by any other payment method permitted by the UdL at any of the banks indicated on the invoice.

Bank account details for direct debit payment can be modified by using form M2, which must be submitted to the secretariat of the centre at least fifteen days before the second or third payment deadlines. The application must be accompanied by a new SEPA direct debit mandate signed by the account holder if the account holder has changed.

5.1.4 Loan by the Government of Catalonia

Information about the loan by the Government of Catalonia is available to students at http://www.gencat.cat/agaur.

5.2 Procedure and effects of non-payment of the registration fee

If the University cannot collect the full or partial amount of the registration fee via the bank account specified by the student or any other means of payment, it will notify the student of the situation and issue a second invoice for payment in cash, applying the following surcharges to the outstanding amount of the fee:

- From the due date and up to two months, a 5% surcharge.

- From two months up to four months, a 10% surcharge.

- From four months, a 15% surcharge.

Students must pay the amount corresponding to these surcharges regardless of whether they obtain a grant or financial assistance at some time after the communication.

The notification referred to above will be sent to the institutional email address (…….@alumnes.udl.cat) with which students are provided upon completing registration for their first year of studies. The notification will explain how to obtain the invoice necessary to make the payment due, which will include the corresponding surcharge. The invoice will be valid for two months.

Students must pay the outstanding amount before the due date, which shall be sent as an attachment to the communication.

As soon as the University issues a non-payment communication to a student, her/his registration will be suspended until the corresponding amount is paid.

Students whose registration is suspended will not be able to change their registration in any way, obtain academic certificates, transfer their academic record, request a degree certificate, register for the next academic year on the same or any other degree programme, or carry out any other academic administrative procedures.

Article 6. Amendments to registration

6.1 Amendments to registration with and without charge

Students may amend their registrations free of charge within the deadlines set by the centres in the registration calendar.

After the deadlines shown in previous paragraph and in this Article 6, students must apply to the respective body for any partial addition or amendment to the registration via the processes provided for at the online office of the UdL, and must pay the extra charge for this, as set out in the Government of Catalonia decree on public prices.

The notification of the resolution will be issued electronically via the online office of the University of Lleida (the student will need to log on to see it). The notification will also be sent to the student’s mobile phone and to the institutional e-mail address (…….@alumnes.udl.cat) that the student was given when formalising the registration for the first year, where applicable, the address appearing on the student’s academic record.

6.1.1 Amendment to personal data and bank details

Students must fill in form M2 and submit it via the online office of the UdL as soon as they realise the mistake.

6.1.2 Amendment to the application for registration

Students must fill in form M3 and submit it via the online office of the UdL.

Only the partial amount of the registration fee will be refunded when it is due to reasons attributed to the UdL or in the following cases:

- Suppression of approved subject areas

- Recognition of credits

- Grant

- “With distinction” not applied

- Discounts not applied for which the student met the conditions prior to the beginning of the provision of academic activity.

Any amounts corresponding to the support fee for learning, the compulsory insurance, contracted services and voluntary contributions shall not be refunded.

The dean or the director of the centre shall resolve these applications. She/He can also resolve requests about the exceptional situations that may arise in relation to the master’s thesis and external placements (and, in the event that they involve a refund of the amount of these credits, she/he will have to issue a report justifying the exceptional nature thereof).

An appeal may be lodged against her/his decision before the rector within one month of the day following notification.

6.1.3 Cancellation of registration

Cancellation of registration entails the cessation of the academic and administrative effects of the previously formalised registration, with the consequent loss of grades obtained in this academic year, of examination rights, of student status and of the benefits that such status brings.

To apply for the cancellation of registration, students must fill in form M1 and submit it via the online office of the UDL.

In all cases, it will be necessary to pay the amounts corresponding to the academic record management fee, the learning support fee, compulsory insurance, contracted services, and voluntary contributions.

A. Deadline

The deadline for applying for the cancellation of registration is 30 November 2025, except for master’s degrees whose teaching starts in January 2026, for which the deadline for applying for cancellation of registration is 3 March 2026.

B. Causes of cancellation of registration with a refund entitlement

Accident or serious illness of the students substantiated by an official medical certificate or a report from a health centre or hospital. Students may apply for a refund up to 30 November 2025. Applications submitted after this deadline will be reviewed by the Office of the General Manager, which shall determine whether cancellation of registration is appropriate and, if it is, whether a full or partial refund of the registration fee should be made.

Reallocation of a place on another university course of study within the process of pre-registration on the university master’s degree in Secondary Education Teacher Training and Language Teaching. Students may apply for a refund up to the date shown in the decree on prices. The amount corresponding to the registration fee shall not be refunded if a student has applied for reallocation as a result of having done a new pre-registration or applied for a change of preference.

Impossibility of obtaining visas in the case of foreign students. Students may apply for a refund up to 30 November 2025.

Under no circumstances shall any amounts corresponding to the academic record management fee, the learning support fee, compulsory insurance, contracted services or voluntary contributions be refunded.

C. Causes of cancellation of registration without a refund entitlement

Cancellation of registration applications submitted by the deadlines indicated in section A, where the cause of such cancellation is not any of those set out in section B, will not be accepted if the amounts corresponding to overdue receipts have not been paid.

In the event of a single payment registration, if cancellation is applied for after the receipt due date and up to 15 November, the amount corresponding to 40% of the credits, plus non-teaching administrative fees, must be paid. If the application is submitted between 16 and 30 November, the amount corresponding to 70% of the credits, plus non-teaching administrative fees, must be paid. If the student has paid for registration in full, the corresponding part will be refunded.

D. Supervening situations without a refund entitlement

In cases of duly substantiated supervening situations, the application for overall cancellation of registration after the deadline indicated in this Article up to 3 March 2026 may be accepted provided the full registration fee has been paid.

The Office of the General Manager will be able to cancel registration in substantiated exceptional cases, in which cancellation is compensated by a new registration at the UdL; such compensation shall not be applicable to academic record management fees or learning support fees paid for in the cancelled registration.

E. Resolution

The general manager shall resolve the cancellation of registration. An appeal may be lodged against his or her decision before the rector within one month of the day following notification.

6.1.4 Withdrawal from subjects

Students must fill in form M3 and submit it via the online office of the UdL.

Deadlines to apply for withdrawal:

- First semester subjects: 4 November 2025

- Annual subjects: 15 December 2025

- Second semester subjects and master’s degree subjects whose teaching starts in January 2026 and master’s thesis: 10 March 2026

Students cannot withdraw from registered basic and compulsory subjects corresponding to previous years.

In accordance with article 7.3 of the University of Lleida’s regulations on the assessment and grading of learning in bachelor’s and master’s degree programmes, in the case of registration including a final project, withdrawal from any subject will automatically entail withdrawal from the final project.

Withdrawal from subjects may affect the academic requirements established for obtaining a grant in the current and the following academic year.

The dean or the director of the centre shall resolve the applications. An appeal may be lodged against her/his decision before the rector within one month of the day following notification.

In this case, withdrawal from subjects shall not entail a refund of the amount paid, but it shall not be counted for the purposes of a surcharge for following years.

6.1.5 Addition to registration

Students must fill in form M3 and submit it via the online office of the UdL.

It is a single payment.

If payment is not made for this addition, none of the registration shall become effective.

No addition will be granted if any registration invoice is pending payment.

The dean or director of the centre shall resolve the applications. An appeal may be lodged against her/his decision before the rector within one month of the day following notification.

6.2 Exceptions

The surcharge for partial additions and amendments to the registration as set out in the decree on public prices shall not apply to students who amend their registration after the deadlines indicated in this Article 6 and are in any of the following situations:

- Amendment of personal information and bank details

- Grant

- Distinctions

- Credit recognition

- Addition to registration due to recognition

- Master’s degree thesis

- Curricular external academic placements

Article 7. General provision

These economic regulations referring to registration shall be applicable unless otherwise specified in the decree on public prices of the Government of Catalonia or other legal regulations.

TITLE 4. ACADEMIC RECORD

Article 8. Academic credit transfer and recognition

The credit transfer and recognition procedure is regulated by Article 10 of Royal Decree 822/2021, of 28 September, establishing the organisation of university education and its quality assurance procedure (Spain’s Official State Gazette of 29 September 2021) and by these regulations.

Transferred or recognised credits must be included in the student academic record and in the European diploma supplement.

8.1 Credit transfer

Academic credit transfer refers to the inclusion, in the academic record and in the European diploma supplement, of all credits obtained in official studies taken previously, at any university, that have not led to an official university degree being awarded.

In order to transfer credits, students must close the academic record of the abandoned degree and submit the academic record transfer receipt to the secretariat of the centre where they wish to register so that the destination centre can include the credits obtained from the original degree in their academic record.

These credits do not count for the purposes of obtaining the degree.

8.2 Credit recognition

Academic credit recognition refers to the procedure of acceptance by a university of credits obtained through other official studies at the same or another university so that they can form part of the student academic record for the purpose of obtaining an official university degree that is different to the degree of provenance.

These recognised credits must appear in the academic record and in the European diploma supplement with the original grades.

Credits corresponding to the bachelor’s degree or master’s degree thesis cannot be recognised unless said thesis is developed specifically in a mobility programme.

The accreditation of work and professional experience may be recognised as academic credits used to obtain an official degree, but only when such experience is closely related to the knowledge, competencies and skills particular to the official university degree.

In order to accredit work and professional experience, students must submit the same documents as those required of students registering to study part-time, in accordance with the provisions of Article 3.2 of these regulations, as well as a report from the firm. The master’s degree Committee may request more documentation if it considers it necessary to do so.

Credits passed and taken in universities’ own university studies may also be recognised.

The number of credits recognised for work or professional experience or for universities’ own studies may not exceed, as a whole, 15% of the total credits of the curriculum of the degree that students intend to obtain. These recognised credits do not have numeric grades and are therefore not used for student academic record grading.

This percentage may only be exceeded in the case provided for in Article 10.6 of Royal Decree 822/2021.

8.2.1 Application for credit recognition, deadlines and documents for submission

Students wishing to apply for credit recognition in master’s degree studies must indicate this on the pre-registration form and submit the documentation set out in Article 2.2.4 of these regulations, in the pre-registration period or in the period indicated by the centre, if it considers it expedient, preferably via the online office of the UdL.

Applications for credit recognition in master’s degree studies are resolved by the dean or the director of the centre, as delegated by the rector, at the proposal of the master’s degree Studies

Committee.

Recognised credits must be registered in the registration period established for the master’s degree, and the fee as set out in the decree on public prices must be paid.

8.2.2 Criteria for credit recognition in master’s degree studies

1. In accordance with sections 2 and 3 of the first additional provision of Royal Decree 822/2021, people holding a Spanish official long degree, architecture degree or engineering degree who wish to be admitted to university master’s degree studies may seek recognition, where applicable, of credits related to knowledge, competencies and skills acquired in previous degrees, and of their fit with the curriculum of the master’s degree to which they wish to be admitted.

The percentage of credits that may be recognised in a master’s degree for anyone wishing to be admitted to it with a long degree, architecture degree, engineering degree or a doctoral programme degree must be less than 50%.

This percentage must be less than 15% when anyone wishes to be admitted to the master’s degree with a diploma (a former Spanish short-cycle undergraduate degree or technical engineering or technical architecture qualification because, as indicated in the first additional provision of Royal Decree 822/2021, such recognitions are exceptional in nature and must be justified.

2- In master’s degree studies, credits passed in other official university master’s degrees may be recognised.

3- Credits for work and professional experience and for qualifications endorsed by the respective higher education institution may be recognised in accordance with the provisions of Article 8.2 of these regulations.

Article 9. Grading system and academic record average

Applicable to the grading system and the academic record average are the provisions of Royal Decree 1125/2003, of 5 September, establishing the European credits system and the grading system for university degrees of an official nature and validity across national territory (Spain’s Official State Gazette of 18 September 2003), and the Regulations for the Assessment and Grading of Teaching in Bachelor’s and Master’s Degrees at the University of Lleida approved by the Governing Council agreement 33/2020 of 18/02/2020, as amended by Governing Council agreements 235/2022 of 21/07/2022, 36/2023 of 28/02/2023, 187/2023 of 29/06/2023, and 357/2023 of 12/12/2023.

The results obtained by students in each subject area of the curriculum shall be graded in accordance with a numeric scale from 0 to 10, expressed to one decimal place, to which the respective qualitative grade.

A “with distinction” mention will be awarded to students who obtained a grade equal to or higher than 9.0. The number of distinctions cannot be greater than 5% of the students registered on a subject area in the respective academic year. The result of calculating 5% will be rounded up to the nearest whole number. When the first two decimal places give a figure of .50, the figure will be rounded up to the bigger whole number. If the number of students registered is lower than 20, only one distinction may be awarded. A module or subject is considered to have been passed when the grade is 5.0 or higher.

Credits obtained by the recognition of credits corresponding to educational activities not integrated in the curriculum (work or professional experience, cross-disciplinary subject areas and unofficial university studies) and credits obtained by the recognition of credits corresponding to higher education studies shall be graded as a pass, without a numeric grade, and shall not count for purposes of calculating the academic record average.

Bridging courses shall be graded in the same way as degree subjects, that is to say, from fail to excellent and distinction.

The academic record average is determined as follows:

It is the sum of the credits passed by the student, each one being multiplied by the respective grade value, divided by the number of credits passed by the student (the aforementioned credits that do not count towards this average will be omitted from the calculation).

Σ NCi x Gi

Weighted average = —

NC

NC: Total number of credits passed by the student

NCi: Number of credits passed in each subject

Gi: Respective grade

Numeric scale of grades

In the absence of numerical grading, qualitative grades will be converted to quantitative grades as follows: distinction = 10; excellent = 9; good = 7.5; pass = 5.5; and fail = 2.5.

Regarding applications for grants that the Ministry convenes annually, the academic record average shall be determined in accordance with the formula set out in the respective announcements published in Spain’s Official State Gazette.

For the allocation of curricular external academic placement, the academic record average shall be the sum of graded credits, each one being multiplied by the respective grade value, in accordance with previously mentioned the table of equivalences, divided by the total number graded credits. The last grade obtained for each subject (fail, pass, good, excellent and distinction) shall be taken into account in this formula.

The same calculation shall be used to work out the academic record average in order to take part in mobility programmes (Erasmus+ and UdL mobility), but it will take into account the graded credits obtained up to 30 September of the academic year before the call or, where applicable, the date set out in each call.

Article 10. Double master’s degrees

To register for a double master’s degree, a student must have been offered a place via pre-registration.

Students registered on double master’s degrees must take the subjects included in the curricular itinerary designed for the purposes of obtaining both degrees. They must pay for the credits corresponding to the subjects of the curricular itinerary, as well as the fees, insurance and contracted services.

Upon completion of the curricular itinerary, the grades obtained will be transferred, in accordance with the table of correlation or equivalences approved by the Governing Council, to the student academic records of each degree, without charge.

To apply for one of the degrees, students must have passed the double master’s degree curricular itinerary in full.

In the case of a double master’s degree that involves the Professional Legal Practice programme, students who justify that they have to sit the official exam for access to the legal profession may request the splitting of the studies in order to obtain the Professional Legal Practice master’s degree and to sit the said exam.

Students who abandon a double master’s degree and want to continue on one of the two master’s degree programmes must follow the admissions procedure established by the legislation in force: university pre-registration or a academic record transfer application.

If the academic record transfer is obtained, the subjects that the student has passed in the curricular itinerary of the double master’s degree will be recognised, with the exception of the master’s thesis, unless the thesis was developed specifically in a mobility programme, according to the tables of credit recognition approved by the Governing Council, and student must pay the fee as set out in the Government of Catalonia decree on public prices.

The academic regulations applied to students of double master’s degrees shall be the same as those applied to other students, and the prerequisites and corequisites shall likewise be the same as those for single master’s degrees unless others are specified.

FIRST ADDITIONAL PROVISION. Voluntary contributions

The University of Lleida offers students the opportunity to participate in its solidarity efforts by making a voluntary contribution of €3.00 to the “Dona el teu 0,7 %” (Donate your 0.7%) campaign. This action of the university student community, together with what the administrative and service staff (PAS) and the teaching and research staff (PDI) are already doing, will contribute to the development and expansion of the solidarity and development cooperation activities that, from the very outset, the Development and Cooperation Unit has been undertaking. The amount of this contribution to the University of Lleida will not be refunded under any circumstances to those people who voluntarily select this option at the time of registration.

SECOND ADDITIONAL PROVISION. Students with special needs

To guarantee equality of opportunity in access to the curriculum and ensure real and effective inclusion of students with special needs or an accredited chronic or acute illness, the University of Lleida will make the necessary adaptations in a personalised manner through the UdL x tothom (UdL for All) programme, with the adoption of suitable specific measures, in accordance with the University of Lleida’s Plan for the Inclusion of People with Functional Diversity (2014/2019), as extended by the Governing Council on 18 February 2020 (Agreement number 49/2020).

THIRD ADDITIONAL PROVISION. Insurance

All information about insurance can be found at http://www.udl.cat/serveis/patrimoni/asseg.html.

FOURTH ADDITIONAL PROVISION. Phase-out or temporary suspension of a master’s degree

The contents of the first transitional provision of the Continuance Regulations shall be applied.

FIFTH ADDITIONAL PROVISION. Documentation of the people concerned

In accordance with the provisions of Article 28.2 of Law 39/2015, of October 1, on common administrative procedures of Public Administrations, and the eighth additional provision of Organic Law 3/2018, of 5 December, on personal data protection and digital rights guarantee, it is assumed that students authorise the retrieval and collection of data that are essential for resolving the procedures regulated by these regulations unless they expressly oppose such actions.

FINAL PROVISION. Situations not provided for in these regulations

Any situation not provided for in these regulations shall be resolved by the Academic Planning Committee of the University of Lleida.